Alexander Lort is an executive search business which introduces candidates to our clients who are seeking to hire suitable personnel either on a permanent, part time, contract or interim basis. We must process personal data, so that we can provide these services – in doing so, Alexander Lort acts as a data controller.
You can give your personal details to Alexander Lort directly, such as on an application or registration form or via our website, or we may collect your details from another source such as a job board or linked-in Alexander Lort must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
- COLLECTION AND USE OF PERSONAL DATA
- Purpose of processing and legal basis
Alexander Lort will collect your personal data and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for investigating, reporting and detecting crime and to comply with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
Where we have a legitimate interest
To comply with a legal obligation that we have.
- Legitimate interest
This is where Alexander Lort has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where we have relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
Providing work-finding services to the individual, including sending their information to our clients where they have demonstrated an interest in doing that work.
Managing our database and keeping work-seeker records up to date.
Contacting the individual to seek their consent where we need it.
Processing personal data to third parties for payroll and audit purposes.
Researching individuals and companies to further our client base and candidate pool, to present our clients with suitable candidates and our candidates with suitable jobs.
- Recipient/s of data
Alexander Lort will process your personal data and/or sensitive personal data with the following recipients:
Clients that we introduce or supply individuals to
Candidates’ former or prospective new employers that you obtain or provide references to
Other third parties who carry out audits to ensure that we run our business correctly
Payroll services providers
Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
Our legal advisers
Our IT and CRM providers
- Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are that we may not be able to introduce or supply a work seeker to a client.
- DATA RETENTION
Alexander Lort will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
- YOUR RIGHTS
Please be aware that you have the following data protection rights:
The right to be informed about the personal data Alexander Lort processes on you;
The right of access to the personal data Alexander Lort processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.
Where you have consented to Alexander Lort processing your personal and sensitive personal data you have the right to withdraw that consent at any time by contacting Mr Martin Mulligan-McArthur, Data Protection Officer, at email@example.com or 020 750 4799.
If you believe that any of your data that Alexander Lort processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
- COMPLAINTS OR INFORMATION REQUESTS
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact:
Mr, Martin Mulligan-McArthur Data Protection Officer on 020 7250 4799 or firstname.lastname@example.org
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
Any changes we may make to our policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our policy.
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